Privacy Policy

Present Staffing Ltd
Registered Office: Lancashire House, The Sidings, Whalley, Clitheroe, England, BB7 9SE
Company Registration Number: 12524080

1. Introduction

Present Staffing Ltd is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

We may collect and process the following personal data:

  • Identity Data: Name, date of birth, gender, nationality.
  • Contact Data: Address, email, phone number.
  • Employment Data: Job title, CV, work history, references, training records.
  • Financial Data: Bank details for payroll processing (if applicable).
  • Usage Data: IP address, browser type, website usage information.

3. How We Use Your Data

We process your personal data for the following purposes:

  • Recruitment and Employment: To process job applications, contracts, and compliance with employment regulations.
  • Client Services: To manage staffing services and placements.
  • Legal & Compliance: To fulfil legal obligations, including safeguarding and right-to-work verification.
  • Communications: To send updates, service notifications, and marketing (where consent is given).
  • Website Functionality: To analyse website usage and improve user experience.

4. Legal Basis for Processing Data

We process your personal data under the following lawful bases:

  • Contractual Obligation: When necessary for employment or service provision.
  • Legitimate Interest: To operate and improve our services.
  • Legal Compliance: To meet legal and regulatory requirements.
  • Consent: Where required, we seek explicit consent for data processing.

5. Data Sharing & Third Parties

We do not sell your data. We may share it with:

  • Clients & Employers: For recruitment and placement services.
  • Regulatory Authorities: Where required by law.
  • Service Providers: For payroll, IT, and administrative support, under strict confidentiality agreements.

6. Data Retention

We retain personal data only as long as necessary for legal, contractual, or operational purposes:

  • Recruitment data: 12 months from last interaction unless employment is offered.
  • Employment records: 6 years after termination in line with UK employment law.
  • Financial records: 7 years for tax and audit compliance.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Access: Request a copy of the data we hold about you.
  • Rectification: Correct any inaccurate or incomplete data.
  • Erasure: Request deletion of your data where legally applicable.
  • Restriction: Limit processing under certain circumstances.
  • Objection: Opt out of specific data processing activities.
  • Data Portability: Request a structured copy of your data.

To exercise these rights, contact us at [email protected].

8. Data Security

We implement strict security measures to protect personal data, including encryption, access controls, and secure storage. Any breaches will be reported in line with UK GDPR requirements.

9. Cookies & Website Tracking

Our website uses cookies to enhance user experience. Users can manage cookie preferences via their browser settings.

10. Contact Us

For any questions about this policy or your data rights, contact:
Present Staffing Ltd
Address: Lancashire House, The Sidings, Whalley, Clitheroe, England, BB7 9SE
Email: [email protected]
Phone: 0800 208 8787

11. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.

Last Updated: March 2025